Hosting and Managing Meetings

The moderator guide: creating meetings, managing participants, recording, and more.

Use this guide when: You need to create and manage video meetings on M8Chat. This covers everything moderators need to know.

Creating a Meeting

Log in and Navigate to My Meetings

Create Your Meeting

Click “Create Meeting”. Enter a room name and set the duration.

You’ll receive two links:

Moderator Link

Use this yourself. It gives you full moderator controls.

Guest Link

Share this with participants. They join as regular attendees.

IMPORTANT: Keep your moderator link private. Anyone who has it gets moderator powers in your meeting.

Start the Meeting

Click your moderator link to join as the moderator with full controls. Participants join using the guest link you shared with them.

Moderator Controls

As a moderator, you can do things that regular participants cannot:

Mute Everyone

Silence all participants at once.

Mute Individuals

Click a participant’s name → Mute.

Remove a Participant

Click a participant’s name → Kick.

Enable Lobby

Require your approval before people can join. Security button → Enable lobby.

Set a Password

Security button → Add password. Participants need the password to join.

Start Recording

Record the meeting with the red circle button.

Live Streaming

Stream to YouTube (if enabled in your JWT token).

Grant Moderator

Give another participant moderator powers.

Audio/Video Moderation

Control whether participants can unmute themselves.

Recording a Meeting

How to Record

Click the “Record” button (or … menu → “Start recording”)
A notification appears for all participants that recording has started
Click “Stop recording” when you’re done

What Happens After Recording

After the meeting ends, three things are generated automatically:

The video recording is processed on our server
A transcript is generated automatically (using Whisper AI)
Meeting minutes are generated automatically (using AI)

Processing can take several minutes after the meeting ends. You’ll receive an email when everything is ready.

Downloading Recordings, Transcripts, and Minutes

Log in to https://m8chat.au
Go to Member Dashboard → My Recordings

For each recording you’ll see three download buttons:

Download Recording

The video file

Download Transcript

The text transcript

Download Minutes

AI-generated summary

Managing Your Meetings

View all your meetings on the dashboard.

Active meetings show a green badge
Expired meetings are greyed out
You can search and filter your meeting list

Collaboration Tools

As moderator, you have the same access to the whiteboard and shared notepad as participants. See the Joining a Meeting guide for details on how to use these tools.

What to Do If Something Goes Wrong

“I lost my moderator link”

“A participant is being disruptive”

Click their name → Remove from meeting. Then enable the lobby (Security button → Enable lobby) to prevent them from re-joining without your approval.

“Recording didn’t save”

Check your dashboard after 10–15 minutes. Processing takes time. If it still doesn’t appear, contact info@m8chat.au.

“I want to schedule a meeting for later”

Set the start date when creating the meeting. The link won’t be active until that date arrives.

What Happens Next?

After the meeting ends:

If you recorded, check My Recordings on the dashboard for your video, transcript, and minutes
Share recordings with participants if needed
Your meeting links stay on the dashboard for future reference

M8Chat User Manual – Hosting and Managing Meetings